Job Description

Job Description

Client: Success Academy Charter Schools

Role: Vice President, Facilities Management

Location: New York, NY

Reports To: Executive, Operations

Website:

SITUATION OVERVIEW:

ZRG has been engaged to recruit a Vice President, Facilities Management for Success Academy Charter Schools (Success Academies).

ABOUT SUCCESS ACADEMIES:

The mission of Success Academies is to reimagine public education. From the classroom to the halls of government, this means finding profoundly different approaches to how they structure, implement and support schooling. They re-conceive every aspect of school design. Not only are they writing rigorous new curricula, but they are drawing regularly on the advances in technology and business to transform education. This year marks the 19th anniversary of Success Academies and the launch of their mission to reimagine public education as an excellent, efficient and equitable pillar of American society. During this time, Success Academies has grown faster than any charter network in the nation, building a vibrant network of 57 elementary, middle and high schools. Their nearly 22,000 children – mostly poor and minority – are out-performing students at top city and suburban schools across New York State. Within the next few years, their goals are even more ambitious: to grow an additional 10,000 seats and educate 1 in 32 New York City children in a uniquely holistic K-12 system, bringing transformational change there and across the country through extraordinary school quality. A short-hand for the sum total of the factors that shape their scholars’ educational experience, school quality is their responsibility as educators -- developing students (starting in kindergarten and culminating in 12th grade).

ABOUT THE ROLE:

The Vice President, Facilities Management will oversee the strategic planning and management of facilities across the Success Academy network, ensuring that all schools are safe, functional, and conducive to learning.

RESPONSIBILITIES:

The Vice President, Facilities Management will:

• Manage the facilities team and foster regular relationships with school operations, educational staff, and executive leadership;
• Proactively build and sustain partnerships with critical external partners including Department of Education (Division of School Facilities) and the School Construction Authority to collaborate and execute large-scale projects with multiple stakeholders and other government agencies;
• Oversee the annual preventive maintenance and repair of SA’s 53+ schools;
• Coordinate all summer work programs, including access to DOE-managed facilities;
• Oversee punchlist work and manage school and leadership expectations;
• Implement and oversee an efficient work order system and interdepartmental communications to ensure repairs of facilities, infrastructure, and equipment meet acceptable timelines;
• Work with facilities team to respond to and coordinate all emergency call activities;
• Manage facilities team coordinating required governmental inspections and ensure that regular inspections of all areas of the building are being completed as expected;
• Manage facilities team in ensuring compliance with local, state, and federal regulations, which includes maintaining up-to-date building documentation and certifications;
• For privately managed facilities: Coordinate private security staffing hiring and procedures with SA’s internal security team;
• For privately managed facilities: Coordinate responsibilities of the facility management staff with School Operations and School educational leadership;
• Obtain and level bids for all service contracts including building and grounds maintenance, janitorial, security, and facility-specific repair and maintenance contracts, and make recommendation to Real Estate team and executive leadership;
• Oversee the development and management of a facilities budget with collaboration from facilities team, school staff, Real Estate team and Finance department;
• Lead the planning, budgeting, scheduling and implementation of capital repair and renovation projects;
• Review and approve purchase orders and invoices in SA AP system;
• Attend necessary school meetings to support facilities team;
• Hold facilities team and outside vendors accountable to ensure the strategic plan is implemented and managed, as intended.

QUALIFICATIONS:

• Associate’s degree or equivalent;
• 5 or more years of progressive responsibility and experience in facilities management overseeing a multiple-building portfolio;
• Ability and willingness to directly manage a small, central facilities team and collaborate with stakeholders across the organization;
• Ability to handle multiple projects of varying scales, schedules, and budgets simultaneously;
• Familiarity with New York City and State legal and administrative requirements;
• Familiarity with key building systems (HVAC, electrical, plumbing, fire protection, fire alarm, etc.);
• Familiarity with OSHA and other Life Safety codes, etc;
• Computer skills necessary for: an overall understanding of industry standard BMS systems, lighting controls, fire alarm; implementation of BIM-based asset management software; and evaluation and implementation of a web-enabled work-order system. Familiarity with a MAC-based PC environment and a Google applications suite is a plus;
• Strong organizational skills, attention to detail, and follow-through;
• Ability to communicate effectively with facilities staff, school staff, and vendors, both verbally and electronically;
• Available to work weekends when necessary;
• Extreme flexibility, with a strong work ethic and an entrepreneurial spirit to accommodate high level of responsibility and multiple priorities;
• Able to pass a criminal record history check given by the Department of Education.

EQUAL OPPORTUNITY STATEMENT:

Success Academy is an equal opportunity employer and values diversity in their organization. They do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. They actively seek applications from people of all backgrounds to strengthen their community and the perspectives needed to flourish in a multicultural world. Success Academy offers a full benefits program and opportunities for professional growth.

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