Job Description

Job Description

Job Description

Our client in provincial government is seeking a Events Coordinator to join their team for a 6 month contract. This is a fully onsite role, located north of Downtown Toronto.

Key Responsibilities:

• Event Leadership: Plan, coordinate, and deliver events, including the Regional Training Event, Visitor’s Program, Media Tour, CEO field visits, and post-event Staff Appreciation activities. Develop detailed itineraries and accurate expenditure estimates.
• Resource Management: Oversee procurement of event resources, including venues, catering, accommodations, transportation, audio-visual equipment, and other logistics.
• Stakeholder Communication: Serve as a primary point of contact for election management bodies
• Documentation & Presentation: Develop professional materials such as presentation decks, speaking notes, and other documents for Managers
• Protocol Coordination: Work with Executive Office to manage protocol requirements for hosting domestic and international representatives.
• Catering Coordination: Liaise with catering providers for
• Expense Management: Review expense claims for accuracy, ensuring compliance with policies.
• Health & Safety Compliance: Design and execute events that adhere to the Occupational Health and Safety Act

Qualifications and Skills:

• Event Management Experience: A minimum of 2 years of demonstrated experience in planning, coordinating, and executing events for external stakeholder groups.
• Vendor Relations: Proven ability to build and maintain relationships with third-party contract vendors.
• Communication Expertise: Strong oral and written communication skills with a customer-service orientation. Experience in creating communication materials for external stakeholders.
• Organizational Skills: Exceptional attention to detail, strong analytical skills, and the ability to manage multiple priorities independently.
• Technical Proficiency: Advanced skills in MS Office, including Outlook, Word, Excel, and PowerPoint.
• Bilingualism: Proficiency in both English and French is an asset.

Altis Recruitment represents the nation’s top talent for contract, temporary and permanent work within the areas of: Finance and accounting, construction and property management, administration, IT and senior-specialized roles. Each year, we partner with over 3,500 client employers and create over 8,500 placements for candidates within the private sector, all levels of government, crown corporations as well as non-profit organizations.

Company Description

Altis Recruitment represents the nation’s top talent for contract, temporary and permanent work within the areas of: Finance and accounting, construction and property management, administration, IT and senior-specialized roles. Each year, we partner with over 3,500 client employers and create over 8,500 placements for candidates within the private sector, all levels of government, crown corporations as well as non-profit organizations.

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