Job Description

We are a cybersecurity company redefining Privileged Access Management (PAM). Featured in Gartner’s PAM report and honored with multiple industry awards, we serve hundreds of organizations across 30+ countries, driving global impact.

If you're driven by the desire to make a meaningful contribution to the cybersecurity landscape, we invite you to join us in setting new global standards.

Currently we are looking for:

Business Operations & Executive Assistant

Location: Newark, CA - hybrid work

About the Role:

Ready to be the heartbeat of a growing company? We're looking for a dynamic multitasker to power executive support and perform a range of general and specialized office duties.

What You’ll Do:

Executive Support:

• Provide high-level administrative support to the executive team, including calendar management, meeting coordination, and travel arrangements.
• Prepare presentations, reports, meeting agendas, and internal communication materials.
• Handle confidential information with discretion and professionalism.
• Assist with project tracking, task follow-ups, and executive priorities.
• Coordinate and attend executive-level meetings; take notes and ensure timely follow-up.

Office Administration:

• Oversee day-to-day office operations to ensure a productive and efficient work environment.
• Manage office supplies, vendors, and equipment maintenance.
• Coordinate onboarding and offboarding in collaboration with HR & IT teams.
• Oversee vendor relations, serving as the main point of contact for service and supply partners.
• Maintain organized digital and physical filing systems.
• Process reimbursements, expense reports, and assist with budget tracking.
• Maintain and update employee records and HR documentation in collaboration with the HR team.

Cross-functional Administrative Support:

• Provide administrative support and coordination to colleagues as needed, including tasks related to scheduling, documentation, logistics, event planning, and special projects that support executive functions and cross-departmental initiatives.
• Act as a liaison between the U.S. team, HR, and other internal departments, facilitating basic employee inquiries and supporting administrative coordination.
• Partner with Finance and HR teams to assist with expense reports, invoice processing, and internal operational procedures.
• Support the maintenance and communication of internal policies, ensuring clarity and consistency regarding company procedures.
• May assist with marketing or sales initiatives as capacity allows.

What We’re Looking For:

• 1+ years of experience supporting founders, executives, and/or operations.
• Strong understanding of State and Federal labor laws.
• Creative mind with an ability to suggest improvements.
• Friendly, proactive, and comfortable working in a fast-paced environment supporting multiple executives and other departments.
• Exceptional communication skills.
• Sharp attention to detail with a knack for staying organized and the ability to effectively prioritize tasks based on importance.
• Proficiency in MS Office and Google Suite.
• Availability to work in CST & EST time zones.

What we offer:

• Full-time position with a base salary: $60,000 - $75,000 per year.
• Flexible hybrid work environment.
• Health Insurance benefits.

Application Process:

Ready to join us? Send your resume directly through this portal.

Fudo Security Inc. is an equal-opportunity employer.

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